Employing for the first time
First of all, huge congratulations! If you’re reading this article, it’s likely that your business is growing and you’re ready to add members to your team. It’s an exciting time, but can be pretty confusing. Having never had experience of employing people and not really understanding the do’s and the don’ts is common. So, we’ve created a short guide to help you build your dream team.
- Define the role
Defining the role and tasks that you would like your new employee to undertake will help to set expectations about what they are being hired to do from the start. You should be clear about what the role will involve. Using this as a starting point will help when it comes to advertising your new vacancy.
- Advertising and recruiting
Once the role is defined, this will provide a useful starting point to begin the recruitment process. You will need to decide how you will advertise your new job and whether to outsource the recruitment process. Our previous blog on how to effectively attract the right talent for your business may be useful at this point.
You must ensure that the recruitment process is fair and focus on the requirements of your new job within your adverts.
- Carry out applicant checks
Once you have found your ideal new employee and you are ready to offer them the role, then the next step will be to complete the appropriate checks. You’ll need to ensure that they have the right to work in the UK and depending on your business, you may also need to arrange a DBS check (for example, if the job involves working with children).
You may also wish to undertake reference checking. You should seek consent to undertake reference checks before contacting referees.
- Contract of employment
Another document you must prepare is the contract of employment. Since April 2020, it is a legal requirement that you provide your employees with a written contract from their first day of employment.
It is also essential that the contract covers all the required information within it. We can help you write your contract of employment if you’re unsure on what to include.
- Business insurance & HMRC
It’s incredibly important that you have cover to protect your business and get Employer’s Liability insurance as soon as you become an employer.
You will also need to register yourself as an employer with HMRC ahead of the first payday.
- Paying your employees
When paying your employees, you’ll have to provide them with an itemised payslip which must include details such as gross and net pay, income tax and NICs deducted. You will also need to include any other deductions such as student loan payments or pensions.
You will need to comply with the National Minimum wage legalisation, so it’s really important to conduct your research before offering a salary. Again, this is something that we can help you with.
- Health and safety
You’ve probably already thought about health and safety, but as an employer you will be responsible for providing your employees with a safe and secure environment to work in. You should take time to assess any risks. It may also be wise to think about those employees that may work remotely during the pandemic and beyond.
- Holidays and sick pay
You should also consider your Company rules and guidelines when it comes to sick pay and also holiday pay and allowances. There are statutory minimum holiday and sick pay entitlements, however, you may decide to offer an enhancement. This will also need to be outlined in your employment contracts, as well as within your Company policies.
Employing for the first time and even ongoing can be quite daunting and sometimes overwhelming for a small business. We get it! And, because of this we’ve created a service to help provide your business with HR. Based in York, we can offer our services to local businesses as well as the wider UK.
Sweet delivers HR services with a difference. With a business focused approach, we work to align human resources with your wider business plans and goals.
Working as an extension of your team, we operate as though we were your in-house HR Department. With over 15 years of HR and recruitment experience, our teams unique blend of expertise includes senior HR management, day to day HR advice, and HR administration support. Find out more here – https://bit.ly/3gKtnF8